Friday, August 11, 2017

August City Council Minutes



City of Russell
Council Meeting
August 7, 2017, 7 p.m.

Present: Duane Bedford, Terry Newcomb, Chris Feehan, Casey DeHoedt, Jay Pierschbacher, Corey Paige, Jeff Johnson, Delores Carroll, Ed Scheel, Jim Larrington, and Brian Beaty. 

Duane Bedford called the meeting to order at 7 p.m.

Minutes were read and approved; Chris Feehan made the motion to approve as read and Terry seconded the motion.  Minutes were approved unanimously 5-0.

Casey motioned to approve the Income and Expense reports; Corey seconded the motion.   Motion carried unanimously 5-0.

Jeff Johnson gave the police report.   Jeff stated he has sent several junk and debris letters out.  He will continue to send out notices.  Jeff stated that the fuel pump went out on the police car but it has been repaired.  Chris stated he has had some complaints from citizens regarding speeding in the city limits.  There was discussion on putting up more speed limit signs.

Brian Beaty gave the fire department report.  Brian reported that they are planning the Russell Fire Dept. Annual BBQ competition on September 15 and 16.  Brian requested the City pay for one Portajon ($90) as has been done in the past.  The Council agreed to pay for one.  Brian also stated that they would like to close the street (Shaw) for the car show.  The Council will ask Jeff to contact residents regarding the street closure.  The FD will block the street at the fire station.

Delores Carroll addressed the Council for approval to close the street in front of Southside for a bags tournament on Sept. 16.  Casey motioned to approve and Jay seconded the motion; Motion carried unanimously 5-0. 

The bids were reviewed for the John Deere tractor and the wooden chairs.  A $1000 bid was accepted from Colfax Tractor Parts for the John Deere and a bid of $87.50 was accepted from Jerri Holmes for the chairs.  Chris made a motion to accept the high bids as written and Terry seconded the motion.  Motion carried unanimously
5-0.

New ordinances were reviewed and discussed for raising the minimum charge for water, the charge for over 1000 gallon minimum, and a monthly meter fee.  Also, an ordinance was reviewed and discussed regarding the hourly charge for meter repairs due to damage, negligence, and/or tampering.


Chris made a motion to raise the minimum water charge from $12.50 to $15.00 and Terry seconded it.
Aye votes:  Chris, Terry, Jay, Corey
Nay votes:  Casey

Chris made a motion to raise the $7.00 water charge for every 1000 gallon over minimum to $8.00; Jay seconded the motion.
Aye votes:  Chris, Jay, Corey, Terry, Casey
Nay votes:  None

Jay made a motion to add a $3.00 meter fee surcharge and Terry seconded the motion.
Aye votes:  Jay, Terry, Corey, Chris, Casey
Nay votes:  None

The Council decided to make the effective date of this ordinance (Ordinance 144) after published and after the September and October Council meeting.  The ordinance will go into effect on the November 1 bill.

The Council discussed the ordinance to increase the charge for meter repairs.  Jay made a motion to change the repair charge from $35.00 per hour to $50.00 per hour and Casey seconded the motion. 
Aye votes: Jay, Casey, Terry, Corey, Chris
Nay votes:  None

Ordinance 143 will be published and go into effect after the September and October Council meeting.

Duane reported on the wastewater preliminary engineering report review by Garden & Associates.  Austin Smith sent a copy of his response to questions the USDA-Rural Development had on the proposed plan for the City of Russell.  Ellen Walker from USDA-Rural Development sent a copy of the approved request for a loan of $432,000 and a grant of $1,007,000 for the sewer project.

The Council discussed expenses incurred to City with the UV system.  Chris stated that we should check into other towns that have this system in place to get an idea of costs.  Duane will check into this.  Jim stated the lagoon is running 17 gallon per minute because of dry weather.

Jim reported on Water.  He stated there was a water main break at Lincoln and Chapman Streets last week.  After repairing that leak, there was another at Chapman and Northumberland.  Jim stated that the City lost approximately 230,000 gallons due to these breaks.  Jim also stated that several curb boxes need replaced.

Terry asked about the progress of our new meters.  Jim reported that he talked to Dan Sinclair of Metering and Technology Solutions and he said that they will be going with U.S. Cellular in September which will cover our area for the remote meter reading system.

Report on Streets.  A Council member was approached about getting a culvert on West Lincoln and Main put in to gain access to the owner’s back lot.  The Council discussed the owner paying costs of materials and installation.  The Council decided to table until next meeting after they have looked at the location.  The Council discussed needing a policy on this type of work request.

Terry Newcomb motioned to extend the meeting past 9 p.m.  Corey Paige seconded the motion.  Motion carried unanimously 5-0.

The Council discussed ditch maintenance.  Jim asked what the Council wanted to do with the Ford tractor which is in need of many repairs.  The Council tabled this discussion until next meeting.  Jim gave the Council quotes on a new backhoe.

Old Business – Ed Scheel asked what the City is planning on doing with the bank building.  Chris stated that the plan was to move city hall there.   Brian Beaty stated that the fire department needed the city hall space to expand their meeting room.  An asbestos test was completed on the bank building and small amounts were found but a quote to remove what was found would be approximately $3400.   Chris stated that the flooring that was found to have asbestos could be covered with new flooring and would not need to be removed as long as it is not disturbed.  Ed stated that there is a good building behind the fire station that could be used as city hall.  The Council did not vote again on the building since they had already voted to take the building in February.

Fireworks complaints were discussed.  The Council said they didn’t receive many complaints.

Duane brought up some illegal dumping at the brush dump.  Duane will find out what Chariton does as far as fines for illegal dumping and whether they have an ordinance for it.

Chris Feehan made a motion to donate to the Russell Library (administered by the Russell Historical Society) the same amount that is required by State Code to be given to the Chariton Library each fiscal year ($416).   Corey seconded that motion.
            Aye votes – Chris, Corey, Casey, Jay
            Terry abstained (on library board)

Casey motioned to adjourn the meeting at 9:30 p.m.  Jay Pierschbacher seconded the motion.  Motion carried unanimously 5-0.


___________________________                                                         __________________________
Mayor Duane Bedford                                                            Clerk, Kris Wilkins

Thursday, August 3, 2017

Russell News



Russell News August 1, 2017

Today-Special Election for Rural Residents

                Only people in the unincorporated areas of the county are eligible to vote.  That means no one in the city limits of any town are  eligible to vote.  This election is to re-purpose the 1% sales tax that now goes to the law center.  The supervisors would like  to change it to 45% property tax relief, 35% court house repairs, and 20% for any lawful purpose. 

                A pair of eye glasses in a black case has been found near the Museum. Ask about it inside.

                Calendar

                Tuesday,  Aug 1st, Noon to 8 p.m. Special election for rural residents only. See article above

                Tuesday, August 1,  6 p.m. American Legion/Auxiliary meeting

                Wednesday, August 2nd ,  6:30 p.m. Faith United Methodist Night Owls -  Lona Aldrich will be the hostess and Pastor Linda Reida will have the lesson.

                Sunday, August 6th,  7 p.m. Russell Sportsmen's Club Trap shoot (Ranges closed 2-5 p.m. on the 2nd Sunday of each month for 4-H Shooting Sports )

                Monday, August 7th ,  7 p.m. Russell City Council meeting

                August 10-20th, Iowa State Fair, the pride of Iowa

                Monday, August 14th  p.m.  Russell Sportsmen's Club Trap shoot

                Thursday, August 17th, 5:15 p.m. Russell Museum/Library Board meeting

                Sunday , August 20th,   7 p.m. Russell Sportsmen's Club 22 rifle (youth shoot free)

                Tuesday, August 22,    10:15 a.m. Russell News meeting at the Museum, everyone welcome

                Wednesday, August 23, Chariton Schools begins their school year

                Wednesday, August 23, Wayne Community Schools begin their school year

                Monday, August 28th,  p.m.  Russell Sportsmen's Club Trap shoot

Friday, July 21, 2017

City Council Minutes



City of Russell
Council Meeting
July 11, 2017, 7 p.m.

Present: Duane Bedford, Terry Newcomb, Chris Feehan, Casey DeHoedt, Jay Pierschbacher, Corey Paige, Jeff Johnson, Vickie Jordan, Jim Larrington, and Brian Beaty.  Absent: Ed Scheel, and Kris Wilkins.  Casey DeHoedt will take minutes.

Duane Bedford called the meeting to order at 7 p.m.

Minutes were read and approved by Chris Feehan.  Corey Paige seconded the motion to approve the minutes.  Minutes were approved unanimously 5-0.

Terry Newcomb motioned to approve the Income and Expense reports.  Jay Pierschbacher seconded the motion.  Motion carried unanimously 5-0.

Jeff Johnson gave the police report.  He said he had a list of properties to address and would start to hand out notices.

Brian Beaty gave the fire department report.  He said that new gear has been ordered and should arrive the last week of August. He said that in preparation of fire convention, they would be practicing in the street around the 25th.  Brian also said that the department was going to start actively seeking out new recruits.

Vickie Jordan then addressed the Council for approval to close Short Street from Friday the 14th at 18:00 to Sunday the 16th at 12:00 for an event at Harley Haven.  Chris Feehan motioned to approve and Terry Newcomb seconded the motion.  Council also approved for a similar arrangement during the weekend of September 23rd and August 26th.  Motion carried unanimously 5-0.

Duane gave several handouts detailing a timeline and progression with updating the Water Treatment facility. Several members of the council questioned again how televising and scoping for repairs might help alleviate the work.

Jim Larrington stated that L.L. Pelling would arrive around the 12th and begin prepping the streets for repair.  He stated the backhoe is in need of replacing and that it is a crucial item for daily work.

Duane discussed progress with funding the shelter house.  The mayor stated that the city has acquired around $9200 for an estimated cost of $17,900.  Council will start contacting bidders for concrete work in order to use funds already raised.

Duane gave Council another handout of projected expenses if the city took on the former bank as city hall.  Duane expressed his concern that the acquisition would create extra city expense.  Chris Feehan voiced concern that an idle building will fall to ruin and become a costly city cleanup.  Chris also said that he has been in contact with the bank about a document stating that Great Western Bank has completed an asbestos inspection. Duane and Terry both stated that community members have expressed displeasure with the Council’s willingness to take the building on.  Chris Feehan, Corey Paige, and Brian Beaty all stated that they have not heard such concerns.

Council read a draft of a water ordinance passed by other cities. Council discussed the adoption of ordinances to 1) add a water meter surcharge; 2) increase water rate; and 3) add a statement of penalties for destroyed equipment.  Members of Council request that the draft be typed up and sent to Council before the next meeting so that any editions could be made and that the first required reading take place at the August council meeting.

Council discussed a rate increase since RRWA rate will increase 6% on August 1st. Chris Feehan said that Council needed to act quickly to get the city’s rates to match RRWA’s increase.  Casey DeHoedt said she felt it had been previously discussed that a rate increase was agreed upon to take place after the holidays in order to allow members of the community to adjust the new surcharge and possible increase in usage fees from the more accurate meters.  Chris Feehan stated again that the city shouldn’t shoulder the cost of the increase. Casey stated that she felt it might help ease consumers into the new meters by waiting until January 1st.

Terry Newcomb motioned to extend the meeting past 9 p.m.  Corey Paige seconded the motion.  Motion carried unanimously 5-0.

The Red Cross has contacted the city about using the Community Center as an emergency shelter.  Brian Beaty, Chris Feehan, and Corey Paige said they thought that the Community Center has already been declared as a shelter.

Chris Feehan said that he would like to see the city make a donation to the Russell Library/Russell Historical Society that matches the funds given to the Chariton Library.  Duane said that would have to be added to the agenda before action could be taken.  This item will be tabled until the August meeting.

Chris Feehan motioned to adjourn the meeting at 9:32 p.m.  Jay Pierschbacher seconded the motion. Motion carried unanimously 5-0.


___________________________                                                         __________________________
Mayor Duane Bedford                                                            Clerk, Kris Wilkins

Thursday, June 29, 2017

Russell Special City Council Meeting



City of Russell
Special Council Meeting
June 20, 2017, 7:00 p.m.

Present:  Duane Bedford, Chris Feehan, Casey DeHoedt, Corey Paige, Terry Newcomb, and Jay Pierschbacher.   Also in attendance was Jim Larrington. 

Duane called the meeting to order at 6:00 p.m.

The Council opened with the public hearing regarding the Resolution 2017-03 agreeing to apply for financial assistance with the USDA, Rural Development to finance the wastewater rehabilitation project.  The Council passed and approved this resolution.
Aye votes:  Chris, Casey, Corey, Terry, Jay
Nay votes:  None.
No person from the public attended the public hearing which was posted and advertised.

The Council discussed drafting a resolution for a new water meter charge of $3.00 per meter.  The Council will discuss at the July meeting.

The Council voted on the Resolution 2017-04 regarding the transfer of $37,000 garbage surplus funds to use for the new water meter project.  The Council passed and approved this resolution.
Aye votes:  Chris, Casey, Corey, Terry, Jay
Nay votes:  None.

The Council voted on the Resolution 2017-05 regarding the transfer of $28,000 Local Option Sales Tax funds to use for the new water meter project.  The Council passed and approved this resolution.
Aye votes:  Chris, Casey, Corey, Terry, Jay
Nay votes:  None.

L.L. Pelling is scheduled to start road work mid-July.

Casey made a motion to approve payments to Davidson Tree Service, Chariton Library, and Washington Township Cemetery and Terry seconded the motion.
Aye votes:  Chris, Casey, Corey, Terry, Jay
Nay votes:  None.

The Council decided to hold July’s Council meeting on July 11 due to the holiday and Council members available.

Duane stated that Austin Smith from Garden & Assoc. would need to make a final plan for the sewer project.  Duane will speak with Austin again regarding costs of making a final plan and consulting fees.
The Council discussed the sewer needs and what to address first.  Duane mentioned that in 2019, the Ecoli and nitrogen limits will go into effect.  Casey stated that if sewer pipe repairs are made, that it could change the needs of the lagoon project.  The UV sewer program was discussed and the increased operating costs of the UV system.  It was discussed that not all problems have been identified through the camera testing of sewer lines.

Jim brought up that the tractor mower was not working and the quoted repair cost could be over $6500.  The Council discussed hiring someone for a period to mow road ditches.

Casey stated she would be donating materials and painting the bandstand.  Chris stated that benchs donated by Peggy Fulks need to be set up also.

Chris motioned to adjourn the meeting at 6:45 p.m.; Casey seconded the motion.  Motion carried unanimously.



___________________________                                                             __________________________
Mayor Duane Bedford                                                            Clerk, Kris Wilkins